Personnel Licensing Division is an essential arm of a civil aviation regulatory body. It is established to carry out the functions and administrative processes leading up to the issuance of a licence, rating or other certificates to those personnel (s) who are required to be in possession of such documents by law, in order to carry out their respective job functions. The PEL Division of the MCAA undertakes licensing of Flight Crew, Aircraft Maintenance Engineers, Air Traffic Controllers.
Tasks of a Personnel Licensing Division. To discharge its responsibilities, the PEL Division has to carry out many tasks which are normally organized around five major functional areas: Examinations (Flight Crew, Aircraft Maintenance, Flight Dispatcher and Air Traffic Controller), Licensing, Training, Regulatory and Administration. The organizational structure is based on these functions.
- The examination tasks.
The examination tasks of a PEL office are the most complex, as they require a high level of experience and expertise in the various areas of licensing. Executing the tasks also requires the highest technical and ethical integrity as well as good judgment. Because such specialized high-level skills are often scarce, Mongolia uses staff from the Operations and Airworthiness Division to carry out examinations, and in particular, flight and skill examinations.
The tasks related to the examination function include:
- Designing the written examinations of flight crew members, aircraft maintenance
personnel, air traffic controllers and other ground operation personnel who intend to issue/ renew licenses or add new aircraft types, ratings or authorizations to their license;
- Reviewing, evaluating and marking written tests;
- Carrying out oral examinations of different specialties, as required;
- Carrying out flight tests and simulator tests and generating the required test reports;
- Carrying out different types of skill tests for the different specialties and generating the necessary test reports;
- Carrying out the necessary medical tests, and issuing the appropriate medical
- Delivering and administrating the English Language Proficiency Test that meets the ICAO English Language Proficiency Requirements (LPR’s) for licensing purposes & assesses spoken and listening ability according to ICAO Rating Scale.
- Participating in committees assigned for skill surveillance and control over the license
holders or trainees to conduct field competency checks.
- Licensing tasks.
The Licensing tasks cover all of the routine tasks associated with the physical issuance and maintenance of Personnel Licenses and includes:
- Drafting detailed procedures for licensing Staff;
- Evaluating the foreign licenses and certificates, and take appropriate action;
- Reviewing the flight crew, maintenance personnel, air traffic controllers and ground
operators’ limitations and recent experience, and take the necessary action upon it;
- Reviewing and studying the application for a license and related documentation and
recommend actions to be taken from appropriate sections; and
- Issuing and renewing different licenses, adding ratings as applicable and issuing
temporary approvals or special authorizations.
- Surveillance of licenses & ratings issued by PEL Division.
- The training tasks
The training tasks of a PEL office cover the activities related to the certification and approval of training school and training programs and include:
- Studying the PEL Training Standards and making the necessary
recommendations for improvement of in-country and abroad training issues;
- Developing and executing plans for the surveillance of the different aviation
- Establishing and maintaining personnel training records;
- Studying and surveying training curriculum and programs submitted for
approval and take appropriate action;
- Certification of new applicants for approved training schools & surveillance of approved training organizations
- Certifying and surveying the Simulators; and
- Certify and survey aircraft and airports used by the training schools.
- The regulatory tasks.
The regulatory tasks cover the development and maintenance of the regulatory support of Personnel licensing and include:
- The drafting and amendment of rules and regulations relating to the training
and licensing of aviation personnel;
- The enforcement of licensing laws and regulations; and
- The development of procedures.
- The administrative tasks.
The administrative tasks of a PEL office include:
- Providing an efficient and secure record system which maintains up-to-date
records of licensing and certification actions;
- Provisioning of necessary PEL office supplies, equipment and facilities;
- Ensuring that all regulatory material and PEL documents held by staff are kept
- Drafting and promulgation of examination schedules;
- Printing and collating examination papers, and distribute them in order to meet
the published scheduled times;
- Handling routine correspondence in respect to requests for study guidance
material, dates of examinations, application forms, and examination fees;
- Dealing with the public when necessary on matters related to:
– Scheduled examinations;
– Requests for explanatory pamphlets and any queries related to examination administration; and
– All matters appropriate to license or rating or examination applications;
- Handling routine correspondence in respect to applications for licenses or
ratings, flight tests or any other routine clerical matters requiring action;
- Processing all licenses;
- Completing license forms and prepare licenses for official signature; and
- Supervising the PEL computer system.
- The Assessment of qualifications and experience of SRD inspector in order to
determine qualification training requirement.